Job of the Day:Admin Assistant (p/t)

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Posted on: 16 July 2017

Closing date: 08 August 2017

Admin Assistant (p/t)

£17,142 – £19,285 (£20k – £22.5 pro rata)

Islington, London, Greater London


A highly organised Admin Assistant is needed to provide efficient and effective support with the central admin and finance functions of this organisation.

Job Description

This organisation provides a wide range of services for women and children who have experienced sexual and domestic violence.  The organisation has three main aims: to provide services for women, girls and children who have experienced men’s violence; contributing to ending male violence against women and girls, and to inform and influence policy and public awareness.

The Central Services team has responsibility for Finance, Facilities and central administration and provides the management team with HR support.

They are looking for someone who is organised with a flexible approach to work in their busy Head Office to help ensure that all of the services run efficiently, be a team player with the ability to work independently. Previous experience in an office based environment would be an advantage.The Admin Assistant will be responsible for providing high quality support to the Central Services team to ensure the effective and efficient operation of the central admin and finance function within the organisation

Admin Duties:

You will be responsible for providing a courteous and efficient reception service.  Answering and redirecting telephone phone calls, respond and distribute emails, faxes, ordering of office supplies. Provide recruitment administration and other general administrative duties

Finance duties

You will be responsible for all purchase ledger transactions, including receipt of orders coding costs, posting invoices, prepare payments to suppliers, approve and deal with supplier queries, reconcile accounts, Credit Control Via telephone / Email , undertake general finance administration and other ad hoc duties. Knowledge of SAGE Accounts desirable.

They are looking for an exceptional woman to join the team. You will be a highly organised and self-motivated feminist who is passionate about ending male violence against women and girls.  You’ll have a ‘can-do’ approach and demonstrable commitment to the organisation’s feminist approach to supporting women and their children.

Due to the nature of this work the post holder will often be party to highly confidential and very personal matters – you must therefore be committed and able to maintain the very highest standards of confidentiality at all times.

The post is subject to an enhanced vetting and barring check and open to women only (exempt under the Equality Act 2010 Schedule 9, Part 1).

  • Contact: with your CV for help applying for this position. Don’t have the qualifications or the skills? contact us for some training courses in bookkeeping and accounting.

Job of the Day: Finance Officer

Looking for a Career change? Check out our job of the day

Finance Officer – Southwark – Part Time – 2 Days a Week

  • Southwark, South East London (SE1)
  • From £11 to £14 per hour
  • Part Time

Finance Officer – Southwark – Part Time – 2 Days a Week

Job Title: Finance Officer

This organisation is a school based in Southwark who are looking to appoint an experience Finance Officer.

The role is based in Southwark and is a Part time two day a week role.

The perfect candidate will have previous experience as a Finance Officer within a school or education setting where you have used FMS or RM.

The school are looking for someone who can start immediately.

The role will focus on providing financial support to the head teacher and work closely with Governors to provide budget monitoring.

As a Finance Officer you will have:

  • Extensive experience with FMS
  • Good IT skills
  • Excellent time management
  • Impeccable organisation skills
  • Strong communitive skills
  • An enhanced DBS check

As a Finance Officer you may have:

  • Been working towards or have an AAT, ACCA or CIMA certificate or a BA Accounting & Finance.

The School Business Office is very busy, so you must be dynamic, energetic, highly effective and self-motivated.

  • Reference: Totaljobs/Part Time Finance
  • Job ID: 75169736
  • Contact: with your CV for help applying for this position. Don’t have the qualifications or the skills? contact us for some training courses in bookkeeping and accounting.



Job of the Day: School Business Manager

Is it time for a new challenge? Try this…

School Business Manager

  • East London (E1),
  • £18 – £20 per hour + Negotiable
  • Permanent

This organisation is currently seeking an experienced School Business Manager to work across 2 Primary schools based in Hackney.

This is a role which involves being a key member of the Senior Leadership Team into a federation of 2 Primary schools. The person appointed will be responsible for the strategic development of all business, financial, administrative, operational and facilities aspects of the school.

The successful candidate will have previous financial and management experience in a school, the ability to collate, analyse and present data. The role involves working with confidential information and familiarity with computer programs such as SIMS, so ideally the person appointed will have knowledge of this.

The school are committed to continue improving and have a range of well trained, caring and approachable staff. They are a diverse and inclusive school at the heart of the local community.

The main purpose of the role will be to lead a business growth and development strategy and have responsibility for business innovation, financial, IT and premises aspects of the school.

Please note: They undertake checks on all our candidates in line with safeguarding legislation. As such, we require a current Enhanced DBS Disclosure for everyone working in schools. If you do not have a subscription to the DBS Update Service, you will be required to complete a new DBS application as part of the registration process, at a cost of £44.00 at registration.

  • Reference: Totaljobs/SbMaaEL
  • Job ID: 74900525

Contact: with your  CV for help applying for this position. Don’t have the qualifications or the skills? contact us for some training courses in bookkeeping and accounting.

SMEs approach the IFRS for SME’s standard setting conversion

SME’s are estimated to account for 95% of all companies around the world. The IFRS has created a standard for SMEs which is designed to meet the needs and capabilities of small and medium sized enterprises.

The main goal of IFRS is to improve financial reporting internationally by establishing a single set of high-quality, consistent and comparable reporting standards. The world is now a global village and as such IFRS is expected to provide global opportunities for companies to better access the global capital markets as well as more comparability among sectors and companies. Other benefits supposedly include improved quality of the financial statements and less of a burden on the small business both financial and administratively to comply with the full IFRS Standard. Compared to the local country GAAP (Generally Accepted Accounting Principles) which can be very specific and prescriptive, IFRS promotes a principles-based set of standards that establish broad rules. It does also often dictate specific accounting treatments but it less specific about how to apply and implement the guidance and leaves a good chunk of the standards down to one’s own interpretation.

One of the biggest issues with this standard is that there is no single definition of an SME. The criteria for defining a company as small or medium sized varies from country to country. This can make comparison and compliance challenging. The IFRS for SME’s does not bring much clarity either.

‘IFRS for SMEs is intended to be used by SMEs, which are entities that publish general purpose financial statements for external users and do not have public accountability.’

Practically speaking, IFRS for SMEs is viewed as an accounting framework for entities that are not of the size nor have the resources to use full IFRS.


Most countries have been signed up to converge to IFRS since around 2010. As at 2016 only half the jurisdictions had signed up to the IFRS for SME’s and even within the jurisdictions there has been a low take up particularly in developing nations. Even with training these companies are still struggling with how to go about implementation of the standards

The process of migrating to the IFRS involves expertise that should be developed and nurtured through ongoing training on a continuous and sustainable basis for effective results.

In most developing nations the banking is the only sector to be close to complying due to the nature of their business which is highly regulated and technology based.

Other SME companies meanwhile tend to rely on their external auditors to help them drive the conversion process. In order to ensure full compliance there needs to be stronger regulatory guidance from the IFRS organisation, the government and the professional accountancy bodies.

On first conversion of IFRS, you have to go back 24 months before the cut off day because you need comparative information. Which means if the regulator said the implementation will commence on January 1, 2016, firms will have to go back to January 1, 2014, to start with the closing balance.”

3 likely impacts of the change to IFRS that SME’s should consider


The cost of implementation of IFRS is a big factor that has slowed down the conversion process.

Most of companies have said that they may not be able to meet the cost of implementation particularly in terms of the cost of reviewing their IT systems platform. IFRS is quite expensive and you need to practically train everyone within the organisation to be able to understand and report IFRS effectively..

The transition to IFRS for SME’s involves the overhauling of a lot of things such as staff benefit, budgeting procedure, control, corporate governance, information technology, shareholding, benefit structure amongst others.

Local companies should consider a partnership between their External Auditors and seasoned experienced IFRS Consultants, IT experts, IFRS trainers and accountants to achieve their target of a smooth conversion and quality financial statements. This is the best option to achieve a cost effective implementation


Several companies we researched were not fully aware or convinced of the impacts of IFRS introduction (both negative and positive impacts). They claimed they could not see the value proposition put forward by IFRS in terms of the global accessibility to capital markets as actually materializing. This belief therefore does not encourage the SMEs to invest much time or money into the IFRS conversion. In addition despite the various training available IFRS for SMEs can be a bit ambiguous in implementation again hindering the take up.  Amongst SMEs’, there is a lack of transparency and accountability due to incomplete records and the possibility of abbreviated accounts being filed. As such owners and managers of SME’s in some countries do not necessarily have the knowledge or experience of this sort of compliance and are struggling to keep up with it.


IFRS will significantly affect practically all areas of an organisation’s business to some extent and therefore require significant resources to implement the changes. In our experience, the best way to run a cost effective IFRS conversion is to first perform a diagnostic assessment of the impact of IFRS on the entire organisation.

Every member of staff needs to be trained on how IFRS will affect their business area. Key personnel will need on-going training including updates on any changes.

Additionally, organisations must communicate the potential business impact of IFRS to investors and other external stakeholders. They should involve finance and IT professionals with the right subject matter relating to the IFRS as well ensure that they test run the IFRS for at least one year making necessary adjustments as required.


This discussion paper was written by: Bizness Training Centre July 2017

We organise consulting, seminars and training on IFRS for SMEs and First Time Adoption. They focus on developing countries and SME capabilities

Our next training on IFRS for SME’s will be running on 11th September 2017 visit

Job of the day:Part Time Accounts Assistant

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Part Time Accounts Assistant

  • Chelsea, South West London (SW10)
  • From £25,000 to £30,000 per annum
  • Temporary

This company is seeking a part time accounts assistant and office administrator to join their small design and architectural business on the Kings Road, Chelsea.


Administration, support and sales data input for the company. Providing support to the recruitment team.

Duties would involve.

  • Managing and organising the company database.
  • Managing the website and keeping it up to date.
  • Organising and co-ordinating meetings.
  • Invoicing, account management, credit control and sales / management accounts.
  • Marketing, planning and co-ordination of events, developing promotional marketing, advertising and social media, hard and soft advertising material and implementation of new initiatives for the company.
  • 2 – 3 days per week, £25-£30k pro rata.
  • Reference: Totaljobs/OT/Accounts_Assistant
  • Job ID: 75125395
  • Contact: with your CV for help applying for this position. Don’t have the qualifications or the skills? contact us for some training courses in bookkeeping and accounting.

Job of the day: Head of Finance

Is it time for a new challenge? Try this…

Head of Finance

  • Central London / West End (WC1H),
  • From £80,000 to £85,000 per annum excellent benefits on offer
  • Part Time


A highly successful worldwide recognised organisation is seeking a Head of Finance to work in their Central London office looking after finance for a large division within the business Working closely with the senior management team whilst reporting into the Divisional Managing Director and dotted line to CFO you will be responsible for managing the finance function in a strategic and hands on capacity in a high profile role. The organisation is considering full time or part time applications during the recruitment process.

Key to this role will be to ensure that the finance function maintains best practice, processes and procedures throughout the financial delivery. You will interact with the senior team to represent finance on a regular basis as required by the business. Also working closely with the business and input on strategic decision making and actions.

It is ideal that you are ACA qualified (or equivalent), Big 4 trained, however these criteria may be flexible if you meet all of the experience criteria and have strong technical skills, exemplary work and academic background. However, it is essential that you are a qualified Chartered Accountant with a breadth of experience gained across a number of successful businesses which could include industries such as retail or financial services. You will be highly experienced at managing relationships and particularly managing a medium sized finance function and delivering robust results and analysis to tight dead-lines, working in a complex and highly commercial environment.

This organisation is a high-profile business and has a leading strategy and delivery policy and require their teams to be passionate and recognise that the business wouldn’t be having the success that they are without their employees. Therefore, they need someone who will be able to motivate, initiate, lead, influence, challenge and negotiate processes, function, objectives to complete the tasks as required and set a high standard of service and a first-class manner to represent the team and business at all levels with both internal and external customers.

  • Reference: Totaljobs/lnpn040
  • Job ID: 74816212
  • Contact: with your CV for help applying for this position. Don’t have the qualifications or the skills? contact us for some training courses in bookkeeping and accounting.

Job of the day: School Business Manager

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School Business Manager

  • Bermondsey, South East London (SE1)
  • From £32,000 to £44,000 per annum pro rata 3 days per week
  • Permanent



Previous experience within a school is ESSENTIAL
This is an Ofsted 1 Outstanding Girls’ School


The role

The Business Manager is part of the Senior Leadership Team with responsibility for the leadership, management supervision and development of the support services teams ensuring an efficient, safe, healthy, clean, attractive and comfortable environment is provided within budget and business aims and objectives. There is an expectation of the post holder to act with a high degree of autonomy including responsibility and accountability for managing delegated budgets and resources.
The role also involves creating, implementing, monitoring and evaluating development plans aimed at bringing about continual improvement in these areas.
Key Accountabilities
• Ensure the smooth, efficient, effective and economical running of each of the support departments, to include Finance, Administration, HR, Facilities and Site Maintenance, ICT, Health and Safety, Housekeeping and Catering.
• Ensure all support services meet the needs of the individual pupil and students by enabling the environment to be used as a means of support and social learning.
• Effectively lead financial management including managing and monitoring budgets, financial performance and activities.
• Provide professional leadership and management of the support teams to enhance their effectiveness and performance to achieve excellent standards.
• Promote the highest standards of business ethos and compliance.
• Carry out and/or facilitate audit processes to monitor service delivery standards.
• Ensure that IT systems and hardware are fit for purposes, meeting the needs of the company, employees and pupil and students, liaising with central and local IT teams as appropriate.
Key Duties
Leadership and People Management

• As a member of the Senior Leadership Team, contribute to the development and implementation of the strategic and operational plans, projects and objectives.
• Take delegated responsibility as appropriate for specific time periods and areas such as financial and other relevant decisions and actions.
• Line manage the team leads of each of the Support Services ensuring the development and effective performance management of all members of the teams.
• Ensure clear direction for each support team function providing regular feedback through informal one to one meetings and formal appraisal or performance management processes
• As SLT member be part of ‘senior on call’ cover in emergencies.
Financial Resource Management
• Support the annual budgeting process ensuring all relevant parties at site are included so that budgets are realistic and cover all likely expenditure and highlight any new or expected expenditure.
• Communicate agreed budgets to budget holders educating as necessary to allow for regular accurate reporting on budget.
• Manage agreed budgets including
o monitoring and analysing reports including ensuring expenditure is within the figures and guidelines laid down and alert appropriate manager if budgets are nearing spending limits.
o Highlight budget variance on a regular basis to the SMT, along with proposed corrective action. Manage agreed corrective action with budget holders.
o Ensure that records and systems are kept up to date and monitored.
• In liaison with central functions and operating within processes and procedures work with SLT to prioritise and adjust expenditure throughout the year to keep within allocated budgets, e.g. major repairs and capital expenditure.
• Be vigilant for and report immediately, following relevant procedures, suspected fraudulent activity, liaising with SLT and central functions and implement agreed course of action.
• Ensure relevant formal and acceptable finance agreements are in place for all suppliers following company procedures and guidelines.
• Oversee the site based payroll activities liaising with central function as appropriate to ensure everyone is paid accurately and in a timely manner.
• Support the process of fee payments supporting accurate pupil and students records including funding agreements.
• Manage the administrative function to ensure all processes, procedures, reporting and records are maintained, up to date and delivered in line with compliance and regulatory requirements.
• Ensure administrative processes are efficient, effective and interact smoothly without duplication to provide complete systems, ensuring clear areas of responsibility.
• Introduce and maintain systems to measure and improve all administrative processes and systems and ensure the administrative function plans ahead to meet future needs and plans.
• Prepare information for publications and returns for regulatory and other external bodies, other agencies and stakeholders within statutory guidelines.
Management Information Systems and ICT.
• Ensure each team has the technology resources required by them to effectively carry out the roles required of them and report where issues exist.
• Ensure that appropriate training and education is undertaken to ensure compliance with the requirements of holding and using data in line with relevant Legislation.
• Ensure resources, support and training are provided to enable work colleagues to make the best use of available ICT including teaching, learning and assessment systems
• Ensure contingency plans are in place in the case of technology failure.
Human Resources
• Ensure that the HR policies, including the equality policy are communicated appropriately to all staff.
• On an ongoing basis identify the types of skills, knowledge, understanding and experience required to undertake existing and future planned activities.
Facilities and Site Management
• Liaise closely with the site manager to ensure that local teams and resources are appropriately deployed.
• Ensure that all property, fixture and fittings, grounds and other facilities are maintained to high standards of safety and security.
• Ensure own and teams behaviour encourages other team members and the pupil and students to care for their surroundings and to make best use of the available / allocated resources.
• Ensure that systems and procedures are in place for routine and emergency servicing and maintenance of all facilities, property and grounds.
• Manage the local requirements of contracts for outsourced services, ensuring ongoing value for money and high service delivery.
• Ensure, in liaison with the central team, that all necessary insurances are in place and up to date.
• Ensure systems are in place to ensure that all contractors undertaking work on site adhere to health safety and safeguarding procedures.
• Ensure that all vehicles are taxed, have up to date MOTs carried out, maintained in a clean, tidy and safe condition and are serviced in accordance with schedules.
Person Specification

• 3-5 A Level Subjects including English and Maths to Grade C or above.
• Educated to Degree level.
• Evidence of continued professional study.
• Qualification in School Business Management.

• 3 years’ experience of working in senior administrative role with significant aspects of financial administration within the last 5 years.
• Experience of supervising others.
• Experience of administrative systems.
• 1 years’ experience of working in a school or education environment.
• Experience of leading multiple teams across several functions
• Experience of managing budgets competently

• Databases and usage.
• Facilities administration.
• School MIS systems.
• Relevant regulations and standards for education and care
• Current inspection frameworks used by regulatory and statutory bodies.
• Anti-discrimination and equal opportunities legislation as it applies to staff, pupils, students and others.
• Good practice, safer recruitment and relevant recruitment and selection legislation.
• Key aspects of Health & Safety
• Excellent organisational skills.
• Excellent interpersonal and communication skills.
• Ability to present information in a logical, clear and concise format and to communicate this effectively to colleagues, both verbally and in writing.
• Ability to work collaboratively with a range of colleagues.
• Ability to work with autonomy within set boundaries.
• Ability to manage own workload and supervise others.
• Ability to identify priorities quickly and accurately and to ensure that deadlines are met.
• High level of IT skills with experience of MS Office and finance programs.
• Ability to assess situations accurately, resolve problems effectively and take decisions autonomously within limits of own authority.
• Ability to manage own time and multiple tasks effectively.

  • Reference: Totaljobs/alsso002
  • Job ID: 74923846
  • Contact: with your CV for help applying for this position. Don’t have the qualifications or the skills? contact us for some training courses in bookkeeping and accounting.

Job of the day: Part-time Bookkeeper  

Looking for a Career change? Check out our job of the day

Bookkeeper – part-time, City

  • City (EC1),
  • £30,000 per annum £30,000 pro-rated – 2 days
  • Permanent
Bookkeeper – part-time
Salary : £30,000 pro-rated
Job description
A combined role has arisen for a growing Telecoms consultancy covering all their Office Management duties along with daily Bookkeeping.
Daily cash/bank reconciliations
Raising invoices and managing expenses
Assisting with monthly management accounts
Weekly billing analysis and data analysis
Looking after all aspects of running office expenses
Must have experience of QUICKBOOKS
Strong Excel essential along with good eye for details
Special details
  • 2 days per week
  • Industry and Commerce
  • Accounting and Finance
  • Experienced (non Manager)
  • Permanent
  • Reference: Totaljobs/Bookkeeper – part-time
  • Job ID: 75100955
  • Contact: with your  CV for help applying for this position. Don’t have the qualifications or the skills? contact us for some training in bookkeeping and accounting.

Job of the day: Purchase Ledger Clerk / Assistant Accountant

Purchase Ledger Clerk / Assistant Accountant – Docklands

  • East London

  • £21000 to £25000

  • Permanent

This role is for an energetic and capable Purchase Ledger Clerk to join their busy and friendly team. This varied and exciting role, will report into the Finance Director and it will include the following duties:

  • Processing and reconciling of invoices

  • Preparing payment lists for approach

  • Posting payments

  • Sales journals

  • Reconciling supplier statements on monthly basis

  • Process petty cash

  • Assist with general Accounts

  • Dealing with queries

  • Assist with quarterly management accounts

  • Assist with VAT

The ideal candidate will have a wealth of experience within a similar role. It is important that you are `hands on` and that you have experience of doing a fast paced Accounts Assistant / Purchase Ledger role. You will to be a team player, be driven and enthusiastic the role has potential to develop further for the right company.

The company is very well established and growing rapidly, for the right candidate there is development opportunities.

To be considered for this excellent opportunity please apply online

Job of the day: Accounts Payable/Assistant Accountant

Looking to get a job where you can develop your skills?

Accounts Payable/Assistant Accountant

  • London
  • £25k per year
  • Full Time – Contract 6 months
  • Today


You will join the Finance Team working on a 6 month Fixed Term Contract with the possibility of permanent opportunities to follow. You will be inquisitive and diligent with a keen eye for investigation. The team itself is well established within the business and has a great reputation.

You are a quick learning, proactive and flexible thinking individual that prides yourself on your problem solving skills and ability to resolve queries and discrepancies efficiently.

Key responsibilities

  • Creating and utilising reports in Excel (knowledge of pivot tables and VLOOKUP’s essential)
  • Understanding accounting concepts
  • Investigating and resolving historic errors

You’re great at

  • Working on your own initiative
  • Meeting deadlines
  • Preferably studying towards accounting qualification
  • Logically fact finding and reporting
  • Working well as part of a team
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